Visa Information

Requests for a VISA invitation letter are only available for fully paid or free registrations. You can submit your request through the Online portal.

Visa and Entry Information – Japan

For participants is important to check visa requirements and current entry regulations for Japan. Requirements vary depending on nationality, and some travelers may need a visa in advance.

Check Visa Requirements

  • Japan has different visa rules depending on your nationality.
  • For short-term participation in the congress, a Short-term Business / Temporary Visitor Visa may be required.
  • Official resource to check visa requirements by country:
    Visa Information – Ministry of Foreign Affairs of Japan
    (Select your country to see whether a visa is required and what documents are needed.)

Japanese Embassies and Consulates

Typical Entry Requirements for Japan

  • Valid passport (recommended: at least 6 months validity)
  • Visa, if required
  • Invitation or confirmation of participation in the congress*
  • Proof of travel arrangements (flight tickets, hotel booking)
  • Proof of sufficient funds or travel insurance (depending on embassy requirements)

Recommendations

  • Check visa requirements at least 2–3 months before travel
  • Prepare all documents required by the embassy
  • Stay updated on current entry rules and COVID-19 measures

Visa-related reimbursement policy

Please be advised that if visa applications are submitted less than 45 days before the event, Attendees will not be eligible for a refund of registration fees in the case of a visa refusal. We strongly recommend submitting visa applications well in advance to ensure timely processing and avoid any complications. Registered participants who face attendance barriers due to Visa delays or rejections can apply for a refund of their registration fee by the first day of the event, but no later than week after the congress ends. A 50 USD administrative fee will be charged in case of reimbursement. Please contact the IPNA Congress Secretariat 2027 with a copy of your Visa decision letter.